What happens at our annual meetings?

The Annual meetings in 2020 will be held on Tuesday 11th August at 6.30 pm. Find out how to attend and view the agenda here.

There can be confusion between the Annual Parish Meeting and the Annual General Meeting of the Parish Council.

Both types of meeting are open for the public to attend, and both are required to be held during May, although in 2020 emergency regulations have been introduced to allow flexibility due to the Covid-19 pandemic.  The same regulations permit meetings to be conducted remotely for Councillors and the public to attend through an internet link, details of which will be included when the Agendas are published (usually a week in advance).  Meetings should not commence before 6.00 pm.

The Annual General Meeting of the Parish Council is the occasion to review things such as who will be Chairman for the next year.  Otherwise it will follow the same structure as for other Parish Council Meetings in the year.  Members of the public are entitled to attend and observe, but as with all Parish Council Meetings, they are allowed to speak or ask questions only in a designated part of the proceedings or by the invitation of the Chairman.

All Parish and Town Councils throughout England are required by law to hold an Annual Parish Meeting, which acts as an annual democratic point of communication enabling the Parish Council to explain what it has been doing over the last year and providing an opportunity for the electors to have their say on anything they consider is important  to the people of the Parish.

Who can attend the Annual Parish Meeting?

The Annual Parish Meeting is a meeting of all the local government electors for the Parish, which the public are specifically entitled to attend and participate in.

Will I be able to ask questions and make suggestions?

Yes, any registered elector may ask questions at the Annual Parish Meeting, which will usually be answered by the Chairperson, the Clerk to the Council, or a designated Councillor.

An elector may also make suggestions and comment on anything relevant to the residents of the Parish.

Who will chair the Annual Parish Meeting?

The Chairman of the Parish Council will chair the meeting or in his/her absence the Vice Chairman.

Will Parish Councillors be there?

Yes, however, the purpose of the Annual Parish Meeting is to enable the ordinary electors to have their say. Councillors will listen with interest and as some are electors themselves, they also have the opportunity to raise questions and make comments if they wish.

Will notes be taken of the meeting?

Yes, a written record of the meeting will be taken and presented at the next Annual Parish meeting for approval.

How long will the meeting last?

As long as need be within reason.  It will depend on how many persons attend who wish to speak.